The Duties Of A Secretary :: essays research papers

The Duties of A SecretaryWhen we enter a law office the graduation individual we meet is the legal depositary. She is the one withe responsibility for the correspondence, records,and other affairs of a.law office. The word secretary reflects its Latin rootsecretum (secret), which originally referred to a soul who acted as aconfidant, and handled matters of a private nature for his principal. Theexecutive position or executive secretary is one of major responsibility in patronage or government.First responsibility of a legal secretary each day is open, read, andnote all mail received that day. It is Important in a law office. The mailoften includes legal documents crucial to a certain case that day. She must befamiliar with all standard forms used in the office. Affidavits, bills of sale,deeds, leases, mortgages, powers of attorney, propositions, and wills.Tape Shorthand theory means the writing down of dictation from anemployer, and then transcribing the material onto sheets with the aid ofearphones and computer. all secretary is required to have a skill speed of 80WPM before graduating, also when taking the civil service exan. In some officesthe dictation is seized by one secretary while the typing is completed byanother. Usually larger offices hire clerk typist. It is important thatsecretaries are capable of reading each others shorthand notes.Every legal secretary works with computers, duplicators, stencilmachines, but the dictaphone is usually the most frequently utilized.Information must be transcribed quickly, and accurately in hypnotic form.Filing systems are important to any secretary. The lodges at any officemust be maintained in perfect order, so that any file may be located promptly byany person authorized to use the files. General secretaries often work insidean organization where follow records are maintained by special file clerksinside a central filing room, but the secretary may still remain liable forall the filing.A secretary must lear n the rules of four basic filing systems. Thealphabetic, subject, geographic, and numeric systems. Also the vertical files,card files, and open shelf files. Files for audimated selective information pocessing arerequired by many firms.Two remaining basic skills of general and legal secretaries areReceptionist, trained to meet and route visitors, customers, salesmen, andhandle aversion calls. They greet all visiters with the red carpet treatmentby treating them with royalty.The well-trained secretary who is able to accept responsibilies who isable to relieve her employer of many management duties is a echt valuableemployee to any company.I studied the secretarial course at BOCES for two years. I understandthe responsibilities of a secretary.